[fa icon="plus-square"] Can we bring a guest?

No, this 2026 Company Retreat event is an team members only event.

[fa icon="plus-square"] When must we RSVP by?

All RSVPs must be received by December 31st. Please make sure your RSVP is on time to secure your spot on the May trip.

[fa icon="plus-square"] What are my flight details?

All flights are departing from approved countries/regions are required to be booked through AllFly.  Upon completing the registration, you will receive the link to create a profile and book your flight to Panama City!  We ask that you please do not book a flight on your own outside of the AllFly platform unless approved by Constructor.

All flights will be booked into the Marcos A. Gelabert International Airport (PAC) OR Tocumen International Airport (PTY). 

Executive Group Travel will manage the budget for each attendees flight.  You will be held responsible for the difference of any flights that go over your budget and you will be provided instructions to cover that through Executive Group Travel.

For those attendees coming from countries/regions not approved for flight booking through AllFly, a representative from Constructor will be in touch with you to provide more details on your flight booking process.

[fa icon="plus-square"] Can I come early or extend my trip?

We have a limited amount of pre/post extensions. 

Please email Info@ExecutiveGroupTravel.com for extension requests at the discounted group rate. 

Once Executive Group Travel confirms your extension, you have 72 hours to cancel those nights. After 72 hours, any cancelled rooms will your responsibility to financially cover.

[fa icon="plus-square"] What should I pack?

This is a casual trip. May in Panama marks the beginning of the rainy season however Panama City is typically dry during early May. It will be very warm, with humid high temperatures averaging around 86 degrees. The low averages drop into the high 70s.

What to pack
  • Lightweight, breathable clothing
  • Sunscreen, hats, and sunglasses for sunny mornings
  • A raincoat or umbrella for afternoon showers
  • Insect repellent 
[fa icon="plus-square"] What type of adapter will I need for my electronics?

Panama uses Type A and Type B power sockets, the same as in the United States and Canada, so travelers from North America do not need an adapter unless their devices have different plugs; if you're from elsewhere, you'll need an adapter for flat parallel pins (Type A) or three pins (Type B). 

For international travelers, a universal adapter is best

[fa icon="plus-square"] Do I need to book my hotel?

The Hotel has been pre-booked and billed to the company so please do not reserve your own room.

[fa icon="plus-square"] Is airport transportation provided?

Yes, Constructor will be providing airport transfers for all attendees arriving and departing on group dates to and from the The Westin Playa Bonita.

For anyone arriving or departing Panama outside of the approved group dates, you will be on your own for airport transfers.

More airport instructions will be included in your personalized itineraries on the Trip Plans app. This itinerary will be released 30 days prior to the event.

[fa icon="plus-square"] What is included during my stay?

The hotel's premium food and beverage package includes the following:

- All meals buffet or a La Carte at any of the hotel’s restaurant during regular operation hours.
- For Asiana and Tierra & Fuego Restaurants reservations are required. Group reservations allowed up to a
maximum of 10 guests sitting together every 30 minutes.
- Starfish Restaurant (buffet and a la carte) and Pacifica Restaurant (buffet only) no reservations required
- Starfish open 24 hours La Playita area Panamanian menu for dinner.
- Oregano Italian Deli from 6:00 pm to 10:00 pm
- La Micaela Café from 8:00 am to 10:00 pm
• Unlimited non-alcoholic and alcoholic premium drinks, and wine by the glass, at any of the hotel’s restaurants and
bars during regular operation hours.
• Afternoon snacks station by the pool from 11:00 a.m. to 4:00 p.m.
• Wireless Internet in guestrooms and throughout the hotel including meeting space for basic use only.
• Includes gratuities and F&B taxes.
• Basic mini bar with two sodas, two local beers, two waters, replenished when consumed.

This meal plan starts with dinner on the day of arrival and ends with lunch on the departure date.

[fa icon="plus-square"] If the itinerary changes, how will I stay updated?

There will be two options.

1.  Download the Trip Plans app that Executive Group Travel sends you, it will be hard to survive this trip without it. It provides everything from hotel confirmation # to breakout room assignments.

2.  The website will also have all updates posted before the event and during the event.